Best practices for managing your tender package table

As a main contractor, you have the ability to view estimated costs, soft awarded companies, adjusted tenders, and forecasts directly from your tender package table. This is important to facilitate cost alignment between estimators, project managers, and owners, and easily determine if a project is within budget. 

Within your tender package table, there are several things you can do to keep track of project costs and effectively manage the tenders you receive, including: 

•  Entering the estimated cost for each tender package 
•  Adjusting tenders for each tender package (BC Pro) 
•  Marking a soft awarded company for each tender package 
• Viewing the forecasted cost for a project 

To view your tender package table 

Begin by clicking on your project from the “Projects” page. 



On the “Tender Packages” tab, you will see your tender package table which contains each tender package, tender due dates, tendering statistics, and the columns “Estimated Cost”, “Soft Awarded Company”, “Adjusted Tender”, and “Forecast.” 



Please note that you can edit items such as tender package lead, tender package number, tender due date, and estimated cost for each tender package directly in the tender package table. To do so, click on the item you would like to edit, make the necessary changes, then press “enter” on your keyboard to save your changes, as shown in the video below.  

To enter the estimated cost for a tender package 

As demonstrated in the video above, you can enter the estimated cost for a tender package directly from the tender package table, or you can do so from within the tender package by clicking on a tender package. 

From the tender package “Overview” tab, click “Edit.” 



Enter the estimated cost in the “Estimated Cost” field, then click “Save.” 



The estimated cost for each tender package will appear in the “Estimated Cost” column and is only visible to coworkers within your company. 



An estimated total cost will also appear in the “Total” row at the bottom of your tender package. 

To adjust tenders for a tender package  (BC Pro) 

If your company has a subscription to BC Pro, you can adjust the tenders your company has received by clicking “Level tenders” under the “Soft Awarded Company” column. 



You will be taken to the “Tender Comparison” tab where you can view proposals and make cost adjustments for any line items that may have been incorrectly accounted for by subcontractors. For more information on the tender comparison feature, please reference our “Tender Comparison” section. 

To mark a company as soft awarded 

Once your tenders are adjusted and you are ready to mark a company as soft awarded, navigate to the “Subs” tab within a tender package, click on the company you would like to mark as soft awarded, then click “Soft Awarded” on the right-hand side. 



You can also soft award a company from the “Tender Comparison” tab. To do so, click  the drop-down arrow next to the company you would like to mark as soft awarded.



Click “Mark as Soft Awarded.” 



Please note that soft awarding a tender does not send a notification to the awarded subcontractor.

Once a company is marked as soft awarded, the company will appear on your tender package table under the “Soft Awarded Company” column and their adjusted tender will appear under the “Soft Awarded Company” column. Please note that if your company has not received proposals for a tender package, that tender package will show the label “no tenders” under the “Soft Awarded Company” column.   

To view the forecasted cost for a project 

The “Forecast” column in your tender package table will show the forecasted cost of each tender package. Please note that the forecasted cost for each tender package will default to the value of the adjusted tender for the soft awarded company. If a tender package does not have a soft awarded company, the forecasted cost for that tender package will default to the estimated cost. 



The total forecasted cost for the project will appear at the bottom of the “Forecast” column in the “Total” row. This will allow you and your team to compare the estimated cost with the forecasted cost to quickly determine if your project is within budget.